Spotted By Football Academy

General Statement of Intent
Spotted By Football Academy (SBFA) and Associated Youth Football Clubs (SBFA Blues, Whites etc) takes the privacy of its members very seriously. This policy relates to all personal data requested, stored and used by SBFA in the pursuance of its activities. SBFA takes reasonable care of all personal
information and ensures it is kept secure and prevents any unauthorised access or unlawful use of it. All information is processed in accordance with the applicable UK data protection legislation and The General Data Protection Regulation (GDPR).

Collection of personal information
SBFA will request members provide information at point of registration through the players registration form, club form and at other times dependant on special events and activities and therefore the information requested will vary depending on the reason for the collection. The information provided includes, but is not limited to, name, age, home address, telephone numbers, email address and any medical information. In some instances, the provision of certain information
will be mandatory.

Storage of Personal Information
SBFA stores information in respect of the club membership electronically and in paper format. All electronic data is held in a secure manner. Access to this data is strictly controlled. If there are any paper copies of any club members data is held by the Academy Chairman. Individual team data in electronic or paper format is held by each Manager and Coaching staff (as required) of the team. Use of the Personal Information

SBFA will use personal information for the purposes of running the academy and the teams within it. It is also used for the purpose of verifying member’s identity, responding to enquiries, sending information to members and registering that player with the league of the team they are playing for. SBFA holds appearance information for the purposes of club records. The SBFA Website and club form will hold members data in teams to support communication of team activities, the team set up, team communications and team progress. Our website may contain links to other sites. Please be aware that SBFA is not responsible for the privacy practices of these sites and users are to be aware when they leave the website of SBFA that they need to read the privacy statements applicable on the other sites they are linked to.

Updating of Personal Information and Circumstances
In the event that there is a change to a member’s personal information or circumstance for example their contact details or leaving the club, SBFA must be informed. It is their responsibility to ensure the SBFA Secretary is informed ASAP to ensure all records are maintained as accurately as possible. Access to Members Personal Information Members and their parents have the right to access the information that SBFA holds about them. In order to do this a written application is to be made to the SBFA Secretary. Such information will be provided within 30 days.

SBFA Secretary
By emailing

SBFA Chairman
By emailing

Disposal of Personal Information
Data will be disposed of securely and permanently as required. Data Retention Data obtained via the registration process is only kept for the period of the current season and a further 2 seasons. Data obtained via club forum registration is only kept for the period of being a member of SBFA unless agreed with the club. Any member leaving SBFA must inform the Secretary by emailing us so we can securely delete the data. We may change this Privacy Policy from time to time and the change will take effect once the revised Privacy Policy is available on this Site. Therefore, please refer to this Privacy Policy each time you submit your personal information.

By using this website you agree to accept our Privacy Policy